We are committed to ensuring that our clients’ information and privacy is protected in accordance with all of our legal obligations. You can be assured that your personal information will only be used in accordance with this policy.
This Policy is effective from 25th May 2018
Sturrock Armstrong & Thomson will be a "controller" of the personal information that you provide to us when you instruct us to act on your behalf unless otherwise stated in this privacy notice.
We may also collect, store and use the following personal information relating to you when you become our client from Third Parties including personal searchers to establish any impediments to completing a transaction; Third Party agencies as an additional check to comply with Anti Money Laundering requirements.
We need to collect your personal information so that we can perform our agreement with you. We will use your personal information to:
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.
Individual clients' personal data:
We also process our clients' personal information in pursuit of our legitimate interests to:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on 0131 556 0159 or by e-mail firstname.lastname@example.org or at out offices at 7a Dundas Street, Edinburgh. If we comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a client.
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
We may also share personal data with our professional advisors for the purposes of taking advice.
Sturrock Armstrong & Thomson employs third party suppliers to provide services, including IT. These suppliers may process personal data on our behalf as "processors" [and are subject to written contractual] subject to conditions to only process that personal data under our instructions and protect it.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes specified and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
Your personal information is stored on our electronic filing system and our servers based in the UK/EU and are accessed by our staff for the purposes set out above.
If we are required to transfer your personal information outwith the EU we will provide you with information regarding the safeguards that we have put in place with the recipient country to protect your personal information.
We keep our clients' personal data for the recommended period required to comply with various Law Society, Anti Money Laundering and other regulations. We will review and possibly delete your personal information following a period of at least 5 years after you have ceased to be our client.
We have different data retention policies for different types of work that sets out the periods for retaining and reviewing all information that we hold. You can request a copy by contacting us at 7a Dundas Street, Edinburgh EH3 6QG; 0131 556 0159; email@example.com.
You can exercise any of the following rights by writing to us at Sturrock Armstrong & Thomson, 7a Dundas Street, Edinburgh EH3 6QG or firstname.lastname@example.org .
Your rights in relation to your personal information are:
Any requests received by Sturrock Armstrong & Thomson will be considered under applicable data protection legislation.
If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk